About

Laverana GmbH & Co. KG, founded in 1987 is a German company based in Hannover. It specializes in certified natural cosmetics produced within a closed competence and value chain. The company sells its products internationally.

• Business model: Selling certified natural cosmetics

• Biggest departments: Bottling, Production and Logistics

• People team size: 6 FTEs

• Planning details: 40+ hiring managers that have to track on a monthly basis whether they are over or under budget regarding their workforce

• Yearly hiring rate: ±25%

  
  

Challenges

A range of challenges for lavera's largest cost item

Given the general issue of high fluctuation in the industry, lavera meticulously reviews their forecasts and assesses their workforce spending at every point in time. It is crucial for them to be in touch with all managers to know how team compositions change in comparison to the budget.Before lavera started using Basqo, they faced a variety of challenges:Budget managers did not have accurate data to evaluate budget comparisonsPreparing the monthly workforce reporting was a manual and time consuming effortTracking planned positions and syncing them with replacements and new joiners led to inaccuracies in ExcelSarah: “Keeping everyone informed about the workforce development was an organisational Herculean task”

Solution

Bringing all workforce costs in one platform

Because lavera started to have a single source of truth of their workforce, Sarah and her team can now focus even more on the strategic tasks of their job rather than managing data accuracies updating Excels.

Before Basqo, lavera was using a complex combination of Excel sheets to track their workforce budget, additional cost types (like mobility budgets, bonuses and many more) and hiring plans.Although the setup was quite advanced, maintaining the sheet and updating it with more sophisticated requirements proved difficult.The reason to change to Basqo were clear: Inviting managers based on cost center responsibilityLive integration with PersonioVisual explanations if and why the live forecast deviates to budget

After the decision, it took less than 3 weeks to transfer the whole process into Basqo, incl. setting up lavera’s organisational dimensions, integrating Personio and uploading the budget as a benchmark.Through Basqo’s invitation process, Sarah decides who can see which specific dimensions and cost information.