Forecast & Controlling
Tuesday, October 13. Same company, same day. What does each forecast know?
Modern forecasting
HRIS
Hires, leavers, salary changes, parental leave and retirements, as soon as they are in the HRIS.
Planned positions in Basqo
New positions and changes to planned positions, with start date and salary, as soon as they are approved.
Social charges
The matching rate for every country and salary level, for every position.
Payroll
Actuals to reconcile against the forecast. The forecast doesn't wait for them.
I could only see the headcount numbers at the end of the month when payroll landed.
Plan vs. Live Estimate
Know where workforce costs will land, and why
Budget, actuals and forecast in one view. Filtered by entity, cost center, country or any other dimension, in cost or FTE, consolidated across all currencies.
Oct 2026 · Forecast
- Two positions only start in December−€31,000
- Approved salary change+€2,400
- Return from parental leave+€4,000
- Social charges at new salary level−€20,400
Variance analysis
Every variance explained, down to the position
From the total budget via any dimension, such as cost center or entity, to the single position. The cost driver analysis shows whether pay, months on payroll or a single cost type causes the variance. Positions that were not planned in the budget are listed separately.
| Cost center / position | Budget | Live Estimate | Delta |
|---|---|---|---|
| Total | 7,057,924 | 6,945,943 | −111,981 |
| ▾ 2100 · People & Culture | 223,804 | 243,563 | +19,759 |
| Planned in budget | |||
| Senior RecruiterPlanned position · starts May, not Feb | 71,500 | 52,000 | −19,500 |
| HR Business PartnerActive · salary increase | 72,000 | 79,200 | +7,200 |
| Working Student RecruitingActive | 15,504 | 15,163 | −341 |
| Payroll SpecialistParental leave Jul–Sep | 64,800 | 48,600 | −16,200 |
| Not planned in budget | |||
| RecruiterBackfill, approved ad hoc | 0 | 48,600 | +48,600 |
| ▸ 3200 · Engineering | 2,412,900 | 2,351,700 | −61,200 |
| ▸ 4100 · Sales DACH | 1,188,400 | 1,205,950 | +17,550 |
Senior Recruiter −€19,500
| Budget | Live | Delta | |
|---|---|---|---|
| Avg. pay / month | 6,500 | 6,500 | – |
| Months on payroll | 11 | 8 | −3 |
| Total cost | 71,500 | 52,000 | −19,500 |
| Base salary | 55,000 | 40,000 | −15,000 |
| Social charges | 11,000 | 8,000 | −3,000 |
| Custom costs | 5,500 | 4,000 | −1,500 |
The start date of the planned position moved from February to May. Three months less on payroll, monthly pay unchanged.
Monthly development
Trace every change, any time
Grouped by cost center, department, entity or any other dimension, down to the single position: total cost, every cost type and FTE, actuals and forecast side by side. Anyone who needs an answer looks it up instead of requesting an Excel report.
| Cost center / Position | JulActuals | AugActuals | SepActuals | OctForecast | NovForecast | DecForecast |
|---|---|---|---|---|---|---|
| Total | 344,770 | 359,061 | 366,271 | 481,311 | 519,372 | 534,223 |
| ▾ 2100 · People & Culture | 14,894 | 14,894 | 14,894 | 20,294 | 26,794 | 26,794 |
| HR Business PartnerActive | 7,050 | 7,050 | 7,050 | 7,050 | 7,710 | 7,710 |
| Payroll SpecialistParental leave | 0 | 0 | 0 | 5,400 | 5,400 | 5,400 |
| Senior RecruiterActive | 6,580 | 6,580 | 6,580 | 6,580 | 6,580 | 6,580 |
| Working Student RecruitingActive | 1,264 | 1,264 | 1,264 | 1,264 | 1,264 | 1,264 |
| People AnalystPlanned | 0 | 0 | 0 | 0 | 5,840 | 5,840 |
| ▸ 3200 · Engineering | 190,190 | 190,190 | 197,400 | 284,809 | 298,539 | 305,875 |
| ▸ 4100 · Sales DACH | 139,686 | 153,977 | 153,977 | 176,208 | 194,039 | 201,554 |
Approvals
No workforce costs without approval
Approval processes can be built freely: conditions such as position type or job level decide who approves in which order. This applies to new positions and to changes to existing ones. Approvers track every request directly in Basqo and are notified by email.
Open requests
A new position is waiting for approval.
There is no budget deviation that isn't expected. If there's a deviation, they already know why — because they approved it.
Social charges
Employer rates are stored for every country, tiered by salary bracket. Every position automatically gets the matching rate, even when the salary changes. The forecast shows real employer costs instead of a flat percentage.
Data in and out
A data model that grows with your HRIS
Every dimension from the HRIS is ready for filters, reports and permissions. Basqo detects new cost centers, departments or entities automatically. Additional fields can be mapped on top.
On to financial planning
Positions, costs and FTE are ready for SAP, Board, Lucanet or any other system, consolidated across all entities and currencies.
- HRIS
- ATS
- Consolidated workforce costs
- Data validation
- + any other ERP or FP&A system
Customer results
We now have real-time headcount and cost data, which has reduced errors and gives us control at every single point in time.
A 20-minute demo around your own questions on budget, forecast and approvals.
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